With every instance of staff and employee turnover, changes in management, and development client relationships, there are inherent risks that information will be lost, misplaced or otherwise forgotten when it may in fact still be critical to the future of a company. Up to 55% of businesses will be required to produce email by legal or regulatory bodies over the course of their lives, and while internal disputes or bad hires may often be a source of those risks, a properly implemented email archive solution can keep all information properly stored and prevent it from being deleted, meaning no records are lost and legal risk is minimized for any business using it. The reasons range from settling disputes to keeping data secure, protected and recoverable, as well as secure storage of Electronic Protected Health Information (ePHI), customer data or other personal client information.įINRA, HIPAA and other regulations not only impose varying record retention policies, but having records in and of themselves can mitigate the risk of both regulatory fines and citations and legal risks. Email Archiving for Legal, Compliance and Industry Requirementsįor many industries, particularly in health and finance, regulations are in place that require email archives to be kept. There are several reasons for this trend, but the 3 primary reasons for it generally fall under the umbrella of securing email in order to keep an organization compliant, its users’ information secure and ensure business continuity. For businesses of every size, email archiving solutions are becoming required for continuity, compliance, and organizational integrity.
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